Identity theft is awful, and sadly it is not something new as cases continue to emerge all the time in the news. It not only affects individuals across the United States, but it also targets businesses as well if the right security precautions aren’t put in place. While there is no way to stop this crime 100%, there are several methods that can be used to remain proactive in protecting ourselves and that begins with some important business practices. For instance, if you are a Fairmont business owner, ensuring you have a program in place for shredding your sensitive documents, is simply imperative. Protecting your security starts internally and this means partnering with a professional document shredding company to assist you in starting a collection program that benefits you.
If you are lacking these important processes, can you really be sure that sensitive information isn’t being leaked unknowingly? Probably not. Private information surrounding your employees and customers can be exposed a lot easier than you’d think; the good news is, it is also entirely preventable with the right program in place. Consider these questions and the status of your confidential data, if you want your business to be protected from such threats. If you don’t have a document shredding program in place, this should pose some major red flags right away, as files could be slipping out your door without your knowledge.
A document management program can only be as effective as the effort put into it. What is the biggest goal behind a document management program? To limit the chances of security threats and improve employee productivity levels. One tactic used by many business managers is through training staff to follow a Clean Desk Policy. This policy is basically in place to reiterate the importance behind document security, through keeping their desk free of clutter and sensitive paperwork that could otherwise be lost or stolen, left out in plain sight.
Taking the necessary steps to protect your documents is crucial for document security, at least until the retention period has ended and document shredding can commence. Once files are no longer required for future reference, they should be immediately placed in lockable collection bins to ensure they remain under lock and key. This is an ideal and effective solution to keep prying eyes away and to reduce the chances of lost or stolen documents; keep them there until your shredding company arrives to empty them for shredding. It’s easy! When you choose Gator Shredding, your Fairmont business will be given these collection containers at no extra charge, if a regular document shredding schedule is in place with your company.
Gator Shredding implements a strict chain of custody to ensure all data and records are disposed of instantly in a secure and private manner. Our mobile shred trucks bring 6000lbs of document shredding power per hour to your location. Worried about ensuring you remain compliant? We’ve got you covered and are pleased to share that we are HIPAA compliant and FACTA compliant.
Why is Document Shredding an Important Process for Your Business?
- Protects You from Identity Theft
- Keeps You Compliant with Important Privacy Legislation
- Ensures Total Security and Privacy
- Keeps Confidential Documents Safe from Risk of Exposure
Document Shredding Solutions We Provide:
The destruction process is carried out in a matter of minutes; efficient and secure, we work quickly to shred through your documents, so there is little interruption in your work day. Our customers are welcome to witness the shredding process if desired; in either case, staff can continue focusing on their day-to-day business duties immediately after we’ve loaded your documents onto our trucks. No need to worry about a loss in productivity! Our team is qualified and trained to conduct the destruction process in a matter of minutes.
Aside from disposing of your documents, nothing else is required of you; in fact, we don’t even ask you to remove staples, or rubber bands as our shred equipment can shred through all this effortlessly. Most importantly, we are dedicated to protecting your privacy from the moment we obtain your records, through until the shredding process itself.
As stated, we encourage our customers to watch the shredding take place for the additional peace of mind that is offered. With each shred job, you also receive a written document that outlines the shredding has been performed according to privacy legislation and completed with the highest level of professionalism. This Certificate of Destruction should be stored away securely for your records, in case of a future audit.
Not sure what shredding solution is ideal for your business? This is where our expertise and industry experience will guide you in making the right decision. We will discuss with you your budget, paper use levels, and the office space you have available to determine what shred bins would be beneficial and what type of shredding program will match your requirements. We are honest and upfront with cost expectations so there are no unwanted surprises down the road. We will gladly customize the program exactly how you want it as we know not every clients’ needs are the same. If you collect large quantities of documents on a regular routine, you may prefer our on-going shredding option; if you’d like to clean up unnecessary clutter and/or you’re relocating across the city, a one-time purge for your company might also be beneficial. Have old files sitting around at home that need to be disposed of properly? We provide residential shredding solutions to those in Fairmont as well. Stay safe from the risks of information theft and help keep your home clutter-free at the same time. Our residential shredding program easy and a convenient solution for upcoming moves as well
Electronic information should be properly protected too! If you’re not aware, your hard drives can offer a wealth of information if discovered by the wrong person. These needs to be properly destroyed prior to throwing them out for your protection and security. If you’ve made computer updates or have done a recent cleanout of your office, take this opportunity to gather up any hard drives that you aren’t using anymore to have then professionally destroyed. Gator Shredding makes disposal a super easy process as both your document shredding and hard drive destruction needs can be performed right on-site at your location. If your Fairmont business is considering outsourcing its shredding needs, we hope you’ll consider our team to get the job done properly. When you partner with us, we guarantee 100% protection and compliance through our thorough and strict approach to protection and compliance with privacy legislation.
Why You Should Shred
- Ensure that all documents and media are disposed in a secure and confidential manner
- Increase office productivity
- Increase security
- No shredder to purchase or maintain
- All shredded material is recycled
Select from an Assortment of Document Shredding Options:
- One-Time Shredding for Organizations
- On-Going, Regularly Scheduled Shredding
- Residential Shredding
- Hard Drive Destruction
Why Partner with Gator Shredding for Your Fairmont Business?
- Productivity Levels Will Increase Substantially
- Improves Security Measures
- An Office Shredder Isn’t Reliable
- Shredding is Carried Out Quickly and Efficiently
- We Handle the Logistics
- All Shredded Particles Are Sent for Recycling
Want to begin shredding with us? We are looking forward to working with you and provide no obligation, free quotes! Need some further explanation? We’ll happily discuss with you all your shredding options in greater detail, so you know exactly what route to go. Our professional team is here to assist you and help make the process a simple one!
WE ARE COMPLIANT
We are committed to protecting the environment
All shredded material is taken to our secure facility where it is baled and sent to the paper mill to be recycled into items such as paper towels, toilet paper and/or napkins. Recycling paper saves trees, conserves water and reduces the amount of waste going to landfills.
