Gator Shredding is HIPAA, FACTA, and IRS compliant. We go through great measures to ensure that all documents and media are disposed of in a secure and confidential manner by producing a smaller shred than our competitors. The benefits of shredding are endless. From protecting your sensitive information from getting into the wrong hands to protecting the environment by ensuring all shredded papers are recycled. Document shredding is the right choice for your business.
Compliance: Laws and Regulations
Gator Shredding is HIPAA, FACTA, and IRS compliant. We go through great measures to ensure that all documents and media are disposed of in a secure and confidential manner by producing a smaller shred than our competitors.
The Importance of Compliance
If you work within an industry with regulated privacy laws, you’ll likely need to adhere to specific processing guidelines for the safe disposal of personally identifiable information (PII). Compliance isn’t just a concern for legal reasons; many customers and clients now request guarantees of certification and demonstration of past risk assessments.
Companies found in violation of compliance standards face legal battles, expensive fines, and in some cases, legal charges. Outsourcing your document shredding to a certified and verified shredding company does two things to prevent these outcomes. First, you effectively transfer the responsibility of proper disposal to a company that has built its reputation on careful adherence to privacy laws. Second, you retain control of more of your company’s resources, such as employee time and operational expenses, that can be directed toward other goals.
Compliance isn’t simple, but with the help of a document shredding company, it can be easy.
Health Insurance Portability and Accountability Act
Requires that healthcare organizations across the US be responsible for the secure electronic transmission of patient information and the secure storage and disposal of that information.
Fair and Accurate Credit Transactions Act
Added new sections to the Federal Fair Credit Reporting Act, intended primarily to help consumers fight the growing crime of identity theft. Accuracy, privacy, limits on information sharing, and new consumer rights to disclosure are included in FACTA.
The Internal Revenue Service
Daily operations regulated by an array of security protocols to protect sensitive financial and personal information.
The Gramm-Leach-Bliley Act (GLBA) of 1999
Requires banking and financial institutions across the US to protect the confidentiality and security of consumer data.
Family Educational Rights and Privacy Act
Federal law that protects the privacy of student education records. FERPA provides parents with certain rights with respect to their children’s education records.
BENEFITS OF SHREDDING AND RECYCLING
Increase Office Productivity:
- No employee benefits to pay
- Decrease the chances for employee espionage/employee confidentiality
Increased Security
- No loss of confidentiality
- Locked container(s)
- Shred on site
Time Efficient
- No sorting of papers
- No need to remove paper clips, binders, staples, etc
- Just put in the locked container provided
No Shredder to Purchase or Maintain
- No mess, dirt, dust, or cleanup
- No noise to disrupt the office
- No bags to purchase
No Problems or Worries
- We handle it all from pick up to shredding
- You receive a Certificate of Destruction for your records
All Shredded Material is Recycled
- We are proud to be GREEN in today’s environment
- ou save 17 trees for every one ton of paper recycled.
You can be proud to be GREEN as well!
Compliant Document Shredding Since 2002
We take great measures to ensure that all documents and media are disposed of in a secure and confidential manner. Containers are filled with the items to be shredded and locked prior to leaving the building. The items are then transferred into our mobile unit shredder and destroyed on location.
WHAT TO SHRED
When it comes to what should be shredded, the rule of thumb is: does it contain personally identifiable information (PII)? PII is any information that can be tied to a specific individual, like a name, address, or account number. A thief or fraudster only needs a few pieces of PII to compromise your identity, which is why it’s advisable to shred any item that contains even a single instance of PII.
- Accounting Records
- Accounts Payable Information
- Accounts Receivable Information
- Address
- Bank Account Numbers
- Bank Statements
- Brokerage Account Information
- Budget Data
- Business Plans
- Cancelled Checks
- Checks and Copies of Checks
- Client Lists
- Confidential Letters
- Contracts
- Credit Card Numbers
- Customer Information
- Drivers License Numbers
- Educational Scores / Grade Cards
- Employee pay or benefits information
- Employment Information
- Executive Correspondence
- Expense Reports
- Financial Statements
- Insurance Documents
- Insurance Policy Data
- Inventory Reports
- Invoices
- Legal Documents
- Market Research Information
- Medical Information
- Medical Records
- New Product Information
- Organizational Charts
- Patient Records
- Payroll Records
- Personal Information
- Personnel Files
- Pill Bottles
- Presentations
- Price Lists
- Product Information
- Production Reports
- Profit and Loss Statements
- Proposals and Quotes
- Receipts
- Sales Forecasts
- Shipping Receipts
- Social Security Numbers
- Telephone Numbers
- Trademarked Information
- Vendor information
We are committed to protecting the environment
All shredded material is taken to our secure facility where it is baled and sent to the paper mill to be recycled into items such as paper towels, toilet paper and/or napkins. Recycling paper saves trees, conserves water and reduces the amount of waste going to landfills.
